Sistema en gestión de archivos administrativos de la Escuela de formación y capacitación del Sindicato de Choferes Profesionales Joya de los Sachas, provincia de Orellana.

Abstract

The present research about an Administrative Files´ Management System for the School of Preparation and Training of the Sindicato de Choferes Profesionales Joya de los Sachas, in the state of Orellana, aims to solve some of the difficulties that this unit faces. Based on this situation, it is proposed a model of archival administration in each one of its phases from the reception of documents, including the file organization to the final archival. For this, it is suggested a series of specific formats, according to each function and charts with conservation due dates in order to preserve the most relevant information. The mentioned proposal implies the interrelation between phases and stages with a systemic focus, with the objective of organizing, broadcasting and preserving the documentation, as a strategy to save the documentary patrimony. The final considerations of this proposal have been designed with a fundamental focus on the implementation of processes that aid to maintain an order, classification, documentary selection and the efficiency, as such. As an outcome, there is an expectation of a saving of time, money, policies enforcement and an improvement on the satisfaction of the final users from the School of Preparation. It´s recommended to the directory board the creation of a center file and to train the members of the staff that manage the file archive in order to archieve the expected results from the administrative files´ management system, including the most efficient service.