Modelo Gestión Documental para optimizar procesos en la ESPOCH.

Abstract

The proposal “Document Management Model to optimize processes at the ESPOCH”- DMS, is presented with the vision to optimize resources in the process of compensation of the Institution. Employees, workers, beneficiaries and managers to produce manipulate and query this type of documentation will obtain the necessary knowledge regarding document management and archival processes as well the skill to determinate the content of documents, memos, roles, etc. to keep them organized.

It outlines five steps that must be considered in the implementation. First is the Project Definition Document that expresses the inclusion of DMS in the Institution, this plan should include aspects such as objectives, institutional mission and vision.

The second phase considered the Current System Analysis, scope, processes, internal and external stakeholders. The third phase involves the design of the DMS with: needs identification, documents definition and construction of documentary languages or the use of existing software which is recommended for QUIPUX System documentary process. The fourth phase involves the implementation of the DMS, installation, configuration and implementation of the Document Management System. The fifth phase includes the control and maintenance of the DMS.

As conclusion, it is established that using this methodology the resources involved in the processes of Earnings is improved. In similar way when the life cycle of the organization is counted, the management and quality control is improved. Besides, the usage of new information technology can be reached in better way.